Sainsbury’s Active Kids for All Inclusive PE Training Privacy Policy

Who we are


We at Activity Alliance want to make sure all the personal details we hold about you are safe and secure, so we have put together this note to tell all anyone who is participating, peer mentoring or volunteering in one of our events or programmes how we make sure we just do that and what to do in case you have any questions for us or want to see what information we have.

We are, what is known as, a data controller. This means we have control over how your details are used and who we pass them to. This document explains when, why and how we collect personal information from you.

Where we have told you that we are acting as a ‘joint controller’ with a third party such as local partner for a particular event, any reference to ‘we’ in this notice will include a reference to them as a joint data controller, but Activity Alliance will remain the key contact.

Sometimes organisations need to appoint an individual called a Data Protection Officer to make sure that we are being very careful with your information.

Activity Alliance doesn’t need to have Data Protection Officer, but we have decided to put together a team of people instead to make sure your details are safe. They can be contacted at [email protected] in case you have any questions.

What type of personal information do we collect from you?

Special information

We will also hold and use what is called “special information” about you, but we will only use it if we have a really good reason to do so such as where the law allows us to or you have told us you are happy for us to use it. This may include:

When you volunteer at one of our events…..

…. Sometimes we may also collect the following:

When you take part in a sports event……

….. we may also collect:

How we collect personal information from you

We may collect personal information from you either directly or through one of our local partners when you apply to be a volunteer, peer mentor and/or take part in one of our programmes, events or charity campaigns. We may also collect information when:

What do we do with your personal information?

There are many ways we will need to use your personal information. We will only use your personal information when the law allows us to and some of the main uses and reasons why we need to use it are set out below.

Special information

Where we use any ‘Special Information’ about you for the above reasons, we will also make sure that we only use it if either:

Who can see your personal information?

We may pass your personal information on to:

Will your data be transferred internationally?

Did you know that all ‘data controllers’ based in the European Union and the UK like us are subject to laws that make sure that your personal details are safe? Sometimes the people who we share your personal information with may be located outside of the UK and European Union. Where this happens, we will do everything we can to make sure that your details are only used in the way we say they will be and are kept secure.

How long do we keep your personal information for?

We only hold information about you for as long as we need to. Unless the law requires us to, generally we won’t keep personal information about you for longer than 6 years after you were last in contact with us.

Your key rights

You have the right to:

Keeping your personal information up to date

We want to make sure your personal information is up to date. If any of your personal information has changed, please contact us and let us know as soon as possible. We do change and update our privacy policy, so please make sure you check our website for any changes or updates at

If you have any questions about these changes or updates or are not happy with the changes or updates, please contact us using the details below to let us know.

How can you get in touch?

If you have a question or a complaint, you can always get in touch with one of our team using the details below:

Email: [email protected]

Telephone: 01509 227 750

Post: Activity Alliance, 3 Oakwood Drive Loughborough LE11 1PN

Charity number: 1075180

This privacy notice was updated on [12] November 2020